Family Record, Financials Tab - Charge/Reduce Revenue

The Charge/Reduce Revenue option allows administrators to simplify adjustments made to financial ledgers for families within the system. Using this method administrators can select what Type - Fee Valid Values can be setup in the system and have charge revenue. 

Please Note: when setting up the Type - Fee Valid Values, the Revenue Adjustment Category must be selected. 

NEW CONFIGURATION: If you have revenue adjustment categories setup and do not see them as options on the Charge/Reduce revenue screen please be sure the Use Revenue Tracking Dates field on the Setup > System Config > Statement screen is set to Yes. 

Charge Revenue

1. Search for the family by entering the last name into the Search box or using the magnifying glass
   
2. Select the Financials tab
   
3. The click Actions and select Charge/Reduce Revenue
   
4. Select Charge Revenue from the I WANT TO drop-down
   
5. Adjustment Type - select the adjustment type from the drop-down menu
6. Adjustment Amount - enter the amount of revenue to be charged 
7. Student/Child - select the student the revenue will be charged to
8. Post Date - select the post date
9. Post Against Classroom - select the classroom the revenue will be charged to 
10. Notes - enter an additional notes
11. Period - From/To Date - select the period for the charged revenue
12. The Summary section will show the balance before and after the adjustment
    
13. Click Save

Reduce Revenue

1. Search for the family by entering the last name into the Search box or using the magnifying glass
   
2. Select the Financials tab
   
3. The click Actions and select Charge/Reduce Revenue
   
4. Select Reduce Revenue from the I WANT TO drop-down
   
5. In the Existing Fee List, select the row to associate the reduced revenue to
   
6. Adjustment Amount - enter the amount of revenue to be reduced
7. Student/Child - the student's name, from the selected line above, will appear in this field
8. Post Date - select the post date
9. Notes - enter an additional notes
10. The Summary section will show the balance before and after the adjustment
11. Click Save

Write-Off Family Bad Debt

Click here for more information