How to setup the Parent Portal Role

Setting up parent roles allows administrators the ability to determine what tabs on the main toolbar parents will be able to view in the Connect Portal.


  1. From the Setup menu, click Admins
  2. Click Actions, the select Setup Roles
  3. From the Role drop-down, select Family Portal (Not Allowed). Please Note: "Not Allowed" implies this role is for parents only, not for administrators
  4. Select the permission for each Activity ID
    • No Permission - this activity/field is hidden from parents
    • All Permissions - parents have the ability to view and edit this activity/field
    • Read Only - parents can only view this activity/field, but unable to make changes

Connect Portal Activity IDs

 Below is a list of all Activity IDs associated with the Connect (Parent) Portal

Activity IDTitleDescriptionNavigation
845Attendance MenuAllows the Attendance tab to display. This tab displays a student's schedule, attendance, and where parents pick days for parent managed classroomsHome screen
846PersonalAllows the Personal tab to display. This tab displays the student, guardian(s), and emergency contact informationHome screen
847RegistrationAllows the Registration tab to display. This is where parents register for programs and events via the Connect PortalHome screen
848CampsAllows the Camps tab to display. This is where parents register for camps via the Connect PortalHome-screen
849CalendarAllows the Calendar tab to display. This tab allows parents to view online calendars and events setup by administratorsHome screen
850CommunicationAllows the Communication tab to display. This tab displays documents, links, and staff profilesHome screen
851Auto-PayAllows the Auto-Pay tab to display. This allows parents to register for auto-pay and view auto-payment methods and detailsHome screen
886Payment NotesDetermines if parents are able to leave notes for one time payments - these notes will not display on the admin sideMake Payment > Pay Now
909Registration SearchDetermines if parents are able to search for programs during registration. Selecting No Permission will hide the search feature for registration. Parents will be required to pick the program by selecting a category then programRegistration
925Attended Previous Summer Program Displays the field - Attend Previous Summer ProgramPersonal > Update Information
926Attended Previous After School ProgramDisplays the field - Attend Previous After School ProgramPersonal > Update Information
927Is child allergic to food or other substances Displays the field - Is child allergic to food or other substances and provides a free text fieldPersonal > Update Information
928Is child usually susceptible to infections Displays the field - Is child usually susceptible to infections and if so, what precautions need to be taken and provides free text fieldPersonal > Update Information
929Is child subject to convulsions Displays the field - Is child subject to convulsions and what should be our procedure if one occurs and provides free text fieldPersonal > Update Information
930Is there any physical condition Displays the field - Is there any condition that we should be aware of and what precautions should be taken (heart trouble, foot problem, hearing impairment, hernia, etc.) and provides free text fieldPersonal > Update Information
931AccommodationsDisplays the free text field - AccommodationsPersonal > Update Information
932Consent for the child photograph Displays the field - Do you provide consent for the child photograph to be releasedPersonal > Update Information
933Booster SeatDisplays the field - State statues require any child under the age of 8 years old and under 80 lbs. be transported in a booster seat while in any vehicle with seat belts. My child weighs less than 80 lbs.Personal > Update Information
934Insect Repellent Displays the field - Insect Repellent: Center will provide Cutter All Family Pump Spray, 7% Deet. I authorize Center to apply insect repellent to my childPersonal > Update Information
935Sunscreen Displays the field - Sunscreen: I authorize my child to self-apply sunscreen to the extent possible, and for Center staff to provide assistance to my child in applying sunscreen as necessary to ensure adequate coveragePersonal > Update Information
936Swim Level Displays the field - Child swim level with a drop-downPersonal > Update Information
937Swim Concerns Displays the field - Any swim concerns and a free text fieldPersonal > Update Information
938Pickup Notes Displays the field - Pickup Notes and a free text fieldPersonal > Update Information
939Extra T-Shirt Displays the field - Request Extra T-ShirtPersonal > Update Information
940Food/Milk Allergy Displays the field - Is child allergic to Food/Milk and a free text fieldPersonal > Update Information
941Special Food Needs Displays the field - Have special food needs and a free text fieldPersonal > Update Information
942Medical Allergy Displays the field - Is child allergic to any MedicationsPersonal > Update Information
943Environmental Allergy Displays the field - Does child have any Environmental allergiesPersonal > Update Information
944Other Allergy Displays the field - Does child have any Other allergiesPersonal > Update Information
945EPI Pen Displays the field - Child will have an epi-pen at sitePersonal > Update Information
946AsthmaDisplays the field - Does you child have asthma and use an inhaler and provides a free text fieldPersonal > Update Information
947Motor Disorder Displays the field - Does child have cerebral palsy/motor disorder. See Activity ID 977 to display a free text fieldPersonal > Update Information
948DiabetesDisplays the field - Does child have Diabetes and provides a free text fieldPersonal > Update Information
949Seizures Displays the field - Does child have Epilepsy/Seizures - See Activity ID 976 to display the Date fieldPersonal > Update Information
950ChickenpoxDisplays the field - Has child had chickenpox and provides a Date fieldPersonal > Update Information
951Glasses Displays the field - Does child wear Glasses or ContactsPersonal > Update Information
952ADD/ADHDDisplays the field - Does child have ADD/ADHD and provides a free text fieldPersonal > Update Information
953Autism Displays the field - Does child have Autism Spectrum and provides a free text fieldPersonal > Update Information
954Behavioral Issues Displays the field - Does child have any Behavioral Issues and provides a free text fieldPersonal > Update Information
955Other Special Care Displays the field - Does child have any other conditions that may require special care and provides a free text fieldPersonal > Update Information
956Additional Support ServicesDisplays the field - Does child receive additional support services or one-on-one support during the school year and provides a free text field Personal > Update Information
957One-on-one support Displays the field - Does your child receive additional support services or one-on-one support during the school year and provides a free text field Personal > Update Information
958Medications Displays the field - Medications (prescribed and over-the-counter) your child takes regularly between program times. Please list the name of medication and the time of day to be administeredPersonal > Update Information
959Participation Restrictions Displays a free text field - I feel my child can participate in program activities without restrictions (if no, my child can participate with the following restrictions or accommodations). (See Activity ID 979 for Yes/No response)Personal > Update Information
960Triggers Displays the field - Specify triggers that may cause problems and steps staff should followPersonal > Update Information
961When to call parents Displays the field - When to call parents regarding symptoms or failure to respond to prescribed treatmentPersonal > Update Information
962Special Training Displays the field - Identify any program staff to whom you have given specialized training/instructions to help treat symptomsPersonal > Update Information
976Seizure Date Displays a Date field next to the question: Does child have Epilepsy/SeizuresPersonal > Update Information
977Motor Disorder Information Displays the free text box next to Does child have cerebral palsy/motor disorder (Activity ID 947)Personal > Update Information
978Cognitive Information Detail Displays the field - Have cognitive/learning disabilities and a free text fieldPersonal > Update Information
979Participation Restrictions Indicator Displays Yes/No/Not Answered indicator for I feel my child can participate in program activities without restrictions (if no, my child can participate with the following restrictions or accommodations). Activity ID 959 must be turned on for this field to displayPersonal > Update Information
980Medications Indicator 

981Other Medication Indicator Displays the field - My child will have other medications at site and provide a free text fieldPersonal > Update Information
982Other Medication Detail 

983Reassessment Information Displays the field - When to consider that the condition requires emergency medical care or reassessmentPersonal > Update Information
987Summer School Displays 3 questions - My child will go directly to his/her summer school program from home, My child will depart their summer program to attend their summer school program, and My child will arrive at their summer program from their summer school program. Each question has a Yes, No, N/A indicator and a Time fieldPersonal > Update Information
988Student Email Displays the field - EmailPersonal > Update Information
989Student ID Displays the field - Student IDPersonal > Update Information
990Custody Papers Displays the field - Custody papers have been providedPersonal > Update Information
991Insurance Displays the fields - Insurance Covered (Yes, No, N/A), Insurance Company field, and Health Policy Number fieldPersonal > Update Information
992Hospital Displays the fields - Hospital Preferred, Hospital Address, and Hospital PhonePersonal > Update Information
993In an Emergency Call First Displays the field - In an Emergency Call FirstPersonal > Update Information
994First Release Displays the field - First Release with a drop-down menu including guardians and contactsPersonal > Update Information
995May not remove my child Displays the field - The following person(s) may not remove my child from the facility and provides 2 text boxesPersonal > Update Information
996Date of Last Tetanus Displays the field - Date of Last TetanusPersonal > Update Information
997Additional CommentsDisplays the free text field - Additional CommentsPersonal > Update Information
998Special Instructions Displays the free text field - Special InstructionsPersonal > Update Information
999Percentage PaidDisplays the field - Percentage PayPersonal > Parents/Guardians > Update Information
1000Sponsor IndicatorDisplays the field - Sponsor (Yes/No)Personal > Parents/Guardians > Update Information
1001Employee IndicatorDisplays the field - Employee (Yes/No) and a free text fieldPersonal > Parents/Guardians > Update Information
1002Employer/School InformationDisplays 7 fields - Employer/School Name, Location, Address, City, State, Zip, PhonePersonal > Parents/Guardians > Update Information
1003Release Limitations/NotesDisplays the field - Release limitations/notesPersonal > Contacts (Add new or Update Information)
1004Contact TypeDisplays the drop-down - Contact Type (Emergency Release, Doctor, Do Not Release, etc.)Personal > Contacts (Add new or Update Information)
1128Allow Recurring Setup Displays the drop-down - Recurring and First Payment Date fieldAuto-Pay > Add New Payment Method
1149View Statement DetailsAllows parents to click View Details under each Fee line itemStatements > View Details
1151Custom Auto Pay Message Agreement Checkbox Adds a checkbox above the Save button to agree to the chargesAuto-Pay > Add New Payment Method
1163Summary Year End Allows parents to pull a PDF version of the year end tax statementStatements > Summary Year End
1164Scholarship

1180Show Credit Card as Autopay Payment Allows parents to setup a credit card for auto-payments. If no permissions is selected, only ACH can be setup Auto-Pay > Add New Payment Method or Change (on existing) > "Payment Type"
1181Recurring Option - Full Amount Allows parents to select full amount as an option to have recurring payments madeAuto-Pay > Add New Payment Method or Change (on existing) > Recurring
1182Recurring Option - Weekly Allows parents to select weekly as an option to have recurring payments madeAuto-Pay > Add New Payment Method or Change (on existing) > Recurring
1183Recurring Option - Bi Weekly Allows parents to select bi weekly as an option to have recurring payments madeAuto-Pay > Add New Payment Method or Change (on existing) > Recurring
1184Recurring Option - Monthly Allows parents to select monthly as an option to have recurring payments madeAuto-Pay > Add New Payment Method or Change (on existing) > Recurring
1195Resides With Displays the field - Resides WithPersonal > Update Information 
1196Telephone Authorization Code Displays the field - Telephone Authorization CodePersonal > Update Information 
1197Doctor Name Displays the field - Doctor NamePersonal > Update Information 
1198Doctor Address Displays the field - Doctor AddressPersonal > Update Information 
1199Doctor Phone Displays the field - Doctor PhonePersonal > Update Information 
1200Asthma/InhalerDisplays Field - If child has asthma, will the child have inhaler on sitePersonal > Update Information 
1201Upload Picture Displays the field - Picture: click to upload a picturePersonal > Update Information 
1202Information Record Allows parents to view the student's information record in PDF formatPersonal > Information Record
1203Vacations Allows parents to request vacation daysPersonal > Update Information > Vacations
1204Display Daily Log Allows parents to view the Daily LogPersonal > Update Information > Log
1228Print Student Class Schedule Allows parents to print a student's scheduleSchedule > Print Student Class Schedule
1231Custom One Time Payment Message Agreement Checkbox Places a checkbox above the Submit Payment button. The wording can be updated….. Make Payment > Pay Now
1235Export Calendar Allows parents to export the student's monthly schedule into a PDF calendar formatSchedule > Export Calendar
1236School Attending Displays the field - School Attending with a drop-down including all the centers at the locationPersonal > Update Information 
1237Export Statement to Excel Allows parents to pull a statement for selected dates in Excel formatStatements > Statement > Export to Excel
1238View Statement link (PDF Statement report) Allows parents to view the current statement in PDF formatStatements > View Statement
1241Allow Auto-Pay Replace From One Time Payment Page Adds "Replace Auto-Pay Account" drop-downMake Payment > Pay Now
1242Allow parent to inactivate/active Auto-Pay account Allows parents to mark a payment method as active or inactiveAuto-Pay > Deactivate/Activate
1243Allow parent to edit Auto-Pay account Allows parents to edit the auto-pay account on fileAuto-Pay > Change
1244Allow parent to delete Auto-Pay accountAllows parents to remove the auto-pay account on fileAuto-Pay > Remove
1251Dentist Name Display the field - Dentist NamePersonal > Update Information 
1252Dentist Practice Display the field - Dentist PracticePersonal > Update Information 
1253Dentist Address Display the field - Dentist AddressPersonal > Update Information 
1254Dentist Phone Display the field - Dentist PhonePersonal > Update Information 
1255Guardian E-SignatureAfter submitting registration, a signature option comes upRegistration > Submit Registration
1256Add Linked Accounts Allows parents to link accounts across multiple centersAccount > Linked Accounts
1257Active StatusAllows parents to make a contact as Active/InactivePersonal > Contacts (Add new or Update Information)
1258Appearance AttributesDisplays 4 fields - Height, Weight, Hair Color, and Eye ColorPersonal > Update Information 
1259Add New StudentAllows parents to add a new student to the familyPersonal > Add New Student
1260Display Absent/Vacation Allows parents to view attendance list and vacation/absent list by student in a table formatSchedule > View Attendance
1261Health Table Label Displays the section title "Health" on the student's Information SummaryPersonal > Update Information 
1262PictureDisplays the field - Picture: Choose FilePersonal > Parents/Guardians > Update Information
1263Save pymt details as registered pymt method Tempus Displays a checkmark next to Save payment method to my accountMake Payment > Pay Now
1264Show Manage Pymt Methods Link (Tempus) Card Connect clients only - allow parents to adjust payment methods when multiple cards are on fileMake Payment > Pay Now
1268Display Uneditable Reconfirmation Text

1271Display Security Questions Allows parents to setup security questions, which can be used if they need to reset their password on their own using the Password Reminder link on the login screenAccount > Security Questions
1278Statement Tile (Metro View)Allows the Statements tile to appear on the home screen. This screen is where parents can view statement details, year end summary, etc.Home screen
1282Grade Displays the drop-down field GradePersonal > Update Information 
1283Register New Student Allows parents to register a new studentPersonal > Student drop-down > Add New Student
1284Does your child have an IEP Displays the field - Does your child have an IEPPersonal > Update Information 
1285Upload IEP Document Allows parents to upload an IEPPersonal > Update Information 
1287In DistrictAdds an "In District" indicatorPersonal > Update Information 
1288Primary Language Displays the field - Primary LanguagePersonal > Update Information 
1289Secondary Language Displays the field - Secondary LanguagePersonal > Update Information 
1290Interpreter Needed Displays the field - Interpreter Needed (Yes, No, N/A)Personal > Update Information 
1291Interpreter Language Displays the field - Interpreter LanguagePersonal > Update Information 
1292Attended Previous Preschool, Pre-K, or K program Displays 2 fields - Attended Previous Preschool, Pre-K, or Kindergarten Program and If yes, where Personal > Update Information 
1295E-SignatureDisplays the field - Electronic Signature on the guardian profilePersonal > Parents/Guardians > Update Information
1296View Daily Sheets

1312Pre-screening for early entrance GPS Displays the field - "Has your child been pre-screened for early entrance into kindergarten at any GPS location this school year?"Personal > Update Information 
1313School Attending for Kindergarten Displays the field - School your child will be attending KindergartenPersonal > Update Information 
1327Display program child is attending 

1328Display semester child is enrolled in 

1330Room Change Request (Calendar Tab) Adds the Calendar tab on the Schedule screenSchedule > Calendar
1350Immunization Dates Link Allows parents to add/edit immunization datesPersonal > Update Information > Immunization Dates
1367Daily InSite TileAllows parents to view the Daily InSites tabHome screen
1395Set Guardian 2 to N/AAdd a button to set guardian 2 as N/A instead of requiring information be added Personal > Parents/Guardians > "Set Guardian 2 to N/A"
1431Preferred Statement MethodDisplays the field - Preferred Statement Method with a drop-down on the guardian profilePersonal > Parents/Guardians > Update Information
1521Home Room Teacher Displays the field - Home Room Teacher with a drop-down to select the staff memberPersonal > Update Information
1522Immunization Waiver For Religious Reason Displays the field - For religious reasons this child should not be immunizedPersonal > Update Information
1523Immunization Waiver For Personal ConvictionDisplays the field - For personal conviction reasons this child should not be immunizedPersonal > Update Information
1527Profile SectionAllows parents to view staff profilesCommunication > Profile
1545Show Prepaid Deposits Allows parents to view prepaid depositsStatements > Show Prepaid Deposits (top right)
1550Recurring Amt Text Leave blank to pay full balance Add or remove the text next to the Recurring Amount field "Leave blank to pay full balance" on Payment Method setupAuto-Pay > Add New Payment Method or Change (on existing) > Recurring
1551Auto Pay Do Not Exceed BalanceTurns on "Do not exceed balance" Yes/No field on Auto-Pay screenAuto-Pay > Add New Payment Method
1560Room Change Request Edit/Delete Button Adds the option for parents to request a schedule changeSchedule > Edit icon to the left of program details
1593Sleep Position Allows parents to select the sleep position of the student
1596BirthdayAllows the guardian birthday to displayPersonal > Parents/Guardians > Update Information
1614Recurring Option - Bi Monthly Allows parents to select bi monthly as an option to have recurring payments madeAuto-Pay > Add New Payment Method or Change (on existing) > Recurring
1616StoreAllows parents to view the Store tabHome screen
1617VolunteerAllows parents to view the Volunteer tabHome screen
1659Edit Immunuzation LinkAdds an Edit Immunization link on the Cart screen during registration. This allows parents to enter immunization datesRegistration > Enroll > Edit Immunization
1669OtherDisplays the free text field - OtherPersonal > Update Information
1670Best PhoneDisplays the field - Best Phone for parent/guardianPersonal > Parents/Guardians > Update Information
1671Best LocationDisplays the field - Best Location for parent/guardianPersonal > Parents/Guardians > Update Information
1672Hours of Employment Displays the field - Hours of Employment for parent/guardianPersonal > Parents/Guardians > Update Information
1673Cell PhoneDisplays the field - Cell phone for ContactsPersonal > Contacts (Add new or Update Information)
1674Employer/School IDDisplays the field - Employer/School ID for parent/guardianPersonal > Parents/Guardians > Update Information
1713Change User ID This option allows parents to change their user nameAccount > Change ID
1743Address 2 field Displays the field - Address 2 for parent/guardianPersonal > Parents/Guardians > Update Information
1744Address 2 field Displays the field - Address 2 for student informationPersonal > Update Information
1745Relationship StatusDisplays the field - Relationship Status with a drop-downPersonal > Parents/Guardians > Update Information
1760Race Displays the field - Race with a drop-downPersonal > Update Information
1761Ethnicity Displays the field - Ethnicity with a drop-downPersonal > Update Information
1762Communicable Diseases Displays the field - Has Communicable DiseasesPersonal > Update Information
1763Immunizations Up To Date Displays the field - Are Immunizations up to datePersonal > Update Information
1767Annual IncomeDisplays the field - Annual Income on the guardian profilePersonal > Parents/Guardians > Update Information
1768Household SizeDisplays the field - Household Size on the guardian profilePersonal > Parents/Guardians > Update Information
1794Marital StatusDisplays the field - Martial Status with a drop-down on the guardian profilePersonal > Parents/Guardians > Update Information
1795EthnicityDisplays the field - Ethnicity with a drop-down on the guardian profilePersonal > Parents/Guardians > Update Information
1796RaceDisplays the field - Race with a drop-down on the guardian profilePersonal > Parents/Guardians > Update Information
1809Select/De-Select All Parent Managed Days Select/Deselect all available parent managed days for the student and month displayed for a particular registration roomSchedule/Attendance icon
1815Family (combined) Income Level Displays the field - Family (combined) income Level with a drop-downPersonal > Parents/Guardians > Update Information
1821Child Document LinkAllows parents to upload documents to the student's recordPersonal > Child Documents