Creating a Wait List Room

The system has the ability to add students to a Wait List for many reasons, see instructions and scenarios below:

To enable the wait list on a room, click Setup from the menu, then select Classroom
Click the classroom name
Locate the following fields:
- Operating Capacity - enter the total spaces available before students are added into the wait list, if applicable. Please Note: for an unlimited capacity, enter zero
- Place Into Waiting List
  - Yes - this option will place all student registrations into the wait list, no matter the capacity. Administrators will have to manually approve all registrations into this room
  - No - students will be added into the room and not placed on the wait list
- Add to Waiting List After Reaching Operating Capacity
  - Yes - once room capacity has been reached, all new student registrations will be placed on the wait list for approval
  - No - once capacity is reached, the room will close

Things to note about this process-

The registration fee will be charged and require payment upon registration, unless the Pay First before accepting Registration field is set to No
Parents will receive the same notifications they would normally receive for registering. This means a site may want to include verbiage to have parents confirm their program assignments by signing into the portal and going to the Attendance tab
The capacity will display as the total number on the waiting list / total capacity. This means that on the wait list tile, when approving, it may look like more students are associated to the program than have actually been approved. To see a full, complete list of children registered for a program/semester go to reports > room/program, then pull the student schedule summary- select the center/category/room based on the data that should be displayed in the report