Setup > Room, Room/Program (View Semester)

The View Semester link under each Room/Program's name allows users to update semester specific information for each room/program. 

One room can be attached to many semesters, this means that the room/program can be used over and over again if the program setup stays the same every semester. 

1. Click Setup from the menu bar, then select Room/Classroom
   
2. Locate the correct Category and click Show/Hide, if necessary to view the rooms
   
3. Once the rooms are displayed, click View Semester
   
4. Select the correct Semester from the drop-down. Please Note: if a room is already attached to a semester, an asterisk (*) will display next to the semester name
   
5. Once the Semester Information screen appears, complete the necessary fields. Not all fields are required; the required fields will have an asterisk (*) next to the label

Available Fields:

• Semester Information
  • Availability/Camp Days - allows administrators to add field trips or fees for days of care to an overall room/semester pairing
    
  • Activity Code - enter the course number that should display on registration, if applicable
  • GL Code - enter the accounting general ledger account number, if applicable
  • Start Date - select the start date
  • End Date - select the end date
  • Program Start Time - select the program start time using a 24-hour clock
  • Program End Time-  select the program end time using a 24-hour clock
  • Registration Unlock Code - if registration should be restricted to certain families, enter a code here and provide to families as needed. This code can be numbers, letters, or special characters, max of 25 characters  
  • Extra Information (Appears During Registration) - enter any detail parents should know before registering 
  • Location - enter specific location details, such as room name/number
  • Gender Restrictions - if there is a restriction on gender, select the correct option (All Allowed, Female Only, Male Only)
  • Grade From - if there is a grade restriction, select the lowest grade here
  • Grade To - if there is a grade restriction, select the highest grade here
  • Tax Credit Eligible - this will mostly be for states that allow families to make contributions to schools and non-profit organizations, and then receive that money as a direct credit (not just a deduction) at the time income taxes are filed- additional setup may be needed for this to work properly 
  • Capacity - enter the maximum number of students that can register
  • Minimum Capacity - this is an informational field that will display before families registers
  • Nbr Enrolled/Dropped - this will display the number of enrolled and dropped students once registration has begun
  • Daily Capacity - if capacity is based on the day of the week, enter the daily capacity under the correct day in the chart

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• Enrollment Information
  • Enrollment Start Date - select the registration start date from the calendar
  • End Date - select the registration end date from the calendar
  • Default Rate - select the rate that should be associated with the room/program. Click here to setup rates. If Use Program Default is selected, it will pull the rate from the room setup
  • Registration Fee - the cost of registration for the first student. Click here to see registration fee examples
  • 1st Sibling Registration Fee - the cost of registration for the first sibling (2nd student), if applicable
  • Additional Sibling Registration Fee - the cost of registration for any additional siblings (after the first 2 students), if applicable
  • Re-Registration Fee - the cost if a child is registering again for a semester they were previously enrolled in
  • Sponsor Registration Fee - the cost if a sponsored student registers. Please Note: This requires extra setup 
  • Start Hour- the hour registration will start
  • Stop Hour- the hour registration will end
  • Parent Manage Cutoff - the day parents will no longer be able to select a day from a parent managed calendar
    • Available choices: Not Applicable, Same Day, Day Prior, Week Prior - day of the week

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• Early Enrollment Information
  • Early Enrollment Start Date - select the start date for early enrollment, if applicable
  • Early Enrollment End Date - select the end date for early enrollment, if applicable
  • Early Default Rate - the student rate if registered in early enrollment
  • Early Registration Fee - the cost of registration for the first student during early enrollment. Click here to see registration fee examples
  • Early 1st Sibling Registration Fee - the cost of registration for the first sibling (2nd student) during the early enrollment period
  • Early Additional Sibling Registration Fee - the cost of registration for any additional siblings during early enrollment
  • Early Re-Registration Fee- the cost if a child is registering again for a semester they were previously enrolled in during the early enrollment period
  • Early Sponsor Registration Fee - the cost if a sponsored student registers during early enrollment

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• Registration Bundle
  • Bundle Program
  • Bundle Semester

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• Registration Information
  • Full Registration (Online) - check this box if new and existing students should be able to register online
  • Registration Online - choose Open or Closed to open/close registration online. Recommended Setting: choose Open if online registration will take place at some point
  • Display Online - choose yes or no to display this program online. Recommended Setting: choose Yes if online registration will take place at some point
  • Treat Camp Days as Tuition
  • Need Times for Plans
  • Vendor Name - if the program is being hosted by a 3rd party or separate vendor, place the name of the vendor in this field
  • Contact Email - if registration emails should go to a specific person for the room/semester association enter the email in this field
  • Days - select the days the program will meet for the semester
  • Additional Information - this is a retired field that no longer displays on new registration pages
  • Center List - once the information is saved for the first time, navigate back to this screen. Scroll to the bottom and select which centers the room/semester association should apply to
    • Please Note: for single-center sites, this will default automatically. If no centers are selected, registration will not display for the room/program