Staff > Staff List

The Staff List screen displays all staff members that have been added into the system. 


  1. From the Staff menu, click Staff List
  2. To display a list of staff members, enter the necessary search criteria:
    • View
      • Active - show only active staff members
      • Inactive - show only inactive staff members
      • All - show active and inactive staff members
    • Center - if the business level is selected, all staff will display; if a center level is selected, only staff associated to that center will display
    • Last Name - if searching for a specific staff member, enter their last name
    • First Name - if searching for a specific staff member, enter their first name
    • Phone - if searching for a specific staff member, enter their phone number
    • Employee ID - if searching for a specific staff member, enter their employee ID
  3. Click Search
  4. The staff members matching the search criteria will display in the Teacher/Staff List below
    • To edit staff information, click the edit icon to the left of the staff member's name
    • To add a new security level for the staff portal, click the lock icon on the right. When a staff member is assigned a semester, category, and/or classroom, this provides them the ability to run reports on the assigned options. Please Note: this does not provide them access to financial records
    • To delete the staff member, click the red X on the right side of the user id of the staff member

Actions Menu

There are several options under the Actions menu:

  • Add New Staff- select this option to create a new staff record
  • Import Staff - select this option to upload new staff into the system. To receive the staff import template, please submit a request in the Care portal
  • Overtime Rules - select this option to enter overtime rules for staff attendance. When setting up new Overtime Rules, the state, weekly maximum hours, daily maximum hours, and overtime rate are required
  • Payroll Period - select this option to add payroll periods into the system (only needed if you have purchased a payroll integration)
  • Export Staff in Excel - select this option to view a list of all staff organized by site in excel
  • All Profiles in PDF - this option exports all staff profiles into a PDF format. When editing a staff member, click Profile on the top right. The information added into this screen, will display in the All Profiles PDF